Employment Opportunity: Office Manager/Bookkeeper

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Deadline to apply: February 7, 2022
Start date: March 28, 2022

If you believe that:

  • Social change is possible
  • Feminist principles and process can help change the world
  • Social justice activists, in Canada and the global South, can support and learn from each other
  • You have a contribution to make in helping strengthen and manage a Canadian organization devoted to promoting social justice and human rights around the world

…you may be interested in applying for an Office Manager/ Bookkeeper position at Inter Pares, a social justice organization based in Canada. To globalize equality, Inter Pares collaborates with people and organizations who are dedicated to building more just societies and creating positive change.

As part of our institutional co-management team, the successful candidate will be expected to share responsibility for Inter Pares’ financial, administrative, and political well-being and direction. The co-management team operates on a parity basis – equal salary, equal responsibility – guided by principles of consensus-based decision-making. All co-managers participate in management committees, administration, raising funds, donor relations, board relations, external representation, and public engagement.

The position of Office Manager/Bookkeeper

The position of Office Manager/Bookkeeper will be responsible for overseeing the smooth running of the office, building, computer systems, and general accounting and administration.

Language Requirements

  • Good writing and speaking skills in English
  • Editing skills in English are a strong asset
  • French and/or Spanish reading comprehension skills are a strong asset, and other language skills are an asset

The Office Manager responsibilities include:

  • Preparing and monitoring the administration budget, as well as the budget for maintenance and repairs of the building and grounds
  • Purchasing office supplies and maintaining inventory
  • Purchasing office equipment and overseeing maintenance contracts
  • Overseeing the computer network, including troubleshooting, maintenance, backups, and upgrades of software and hardware
  • Administering group health benefits
  • Initiating and monitoring schedules for shared office duties
  • Setting up and maintaining the holiday and travel tracking system
  • Identifying, contracting, and supervising repairs and maintenance of the building and grounds
  • Ensuring that the filing system is current and that annual files are set up as required
  • Managing the off premises archives
  • Monitoring petty cash
  • Coordinating logistics for Board of Directors meetings throughout the year and liaising with Board on travel bookings and expense claims
  • Organizing the Annual General Meeting of the organization

Bookkeeping responsibilities include:

  • Carrying out bank deposits, wire transfers, cash advances
  • Various accounting tasks associated with reconciling donations received
  • Payment of invoices and account payables
  • Reviewing staff and board expense reports against travel advances
  • Entering all financial transactions into the accounting system (Blackbaud Financial Edge)
  • Preparing monthly bank reconciliation statements
  • Maintaining an inventory of capital assets and investments
  • Documenting proof of disbursements
  • Creating records in the financial system for new vendors, counterparts and staff members as required
  • Organizing documents and preparing schedules for the annual financial audit and GAC/CRA audits as required

Demonstrated Qualifications

  • Thorough understanding of Canadian generally accepted accounting principles
  • Solid experience in bookkeeping, accounting or financial management and administrative management
  • Experience working in the not-for-profit sector is preferred
  • Good interpersonal skills and experience with consensus decision-making and group process
  • Analytical abilities and capacity to think and work strategically and creatively
  • Competence in a variety of computer programs, including word processing, database and spreadsheets
  • Knowledge of fundraising and accounting software (Raiser’s Edge & Financial Edge) is an asset
  • Experience in Human Resources is an asset

Salary and benefits

This job is eligible for a salary ranging from $68,834 to $84,199. It comes with a generous benefits package that includes extended health coverage and retirement planning benefits. The contract includes four weeks annually of vacation pro-rated.

Application process

Candidates must have permission to work in Canada. During the COVID-19 pandemic, Inter Pares co-managers are working primarily from home. Occasional presence in the Ottawa office will be required. Interested persons should submit their resumé, accompanied by a cover letter elaborating why they are interested in working at Inter Pares and the skills and experience they would contribute, by e-mail to info@interpares.ca, subject: Office Manager/Bookkeeper job posting.

Candidates must be available and equipped for virtual interviews the week of February 14, 2022. The primary interview will be in English. The interview will also include a writing test in English. We are happy to provide an accessible interview and employment environment and accommodation if required.

Inter Pares is dedicated to the goal of building a diverse and pluralistic staff, and strongly encourages applications from women, racialized people, Indigenous people, people with marginalized sexual or gender identities, and persons living with disabilities. We invite candidates to share how they personally identify in their application if they wish to do so.
For more information about Inter Pares please consult our website: www.interpares.ca

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